Developing a Strategic Asset Management Plan (SAMP) for South Platte Renew

Facility Overview: South Platte Renew holds the distinction of being the third-largest Water Resource Recovery Facility (WRRF) in the state of Colorado. Serving as a vital lifeline, it caters to the needs of over 300,000 residents and consistently processes an average of 20 million gallons per day (MGD) of wastewater. SPR's asset registry is a testament to its complexity and scale, comprising nearly 6,000 assets across multiple disciplines, encompassing mechanical, electrical, instrumentation and controls, structural, and fleet components. The diversity within this asset portfolio is further underscored by the wide-ranging age of these components, stemming from the original plant construction in the 1970s, complemented by significant upgrades undertaken during the 1990s and the early 2000s. This intricate blend of assets has introduced a formidable challenge for SPR, as it endeavors to strike a balance between the renewal needs of variable aging infrastructure with other process and regulatory capital improvement needs. Asset Management Background: While SPR has been performing certain asset management activities since its original construction, SPR's formal programmatic asset management journey started in 2008 with the acquisition of an Enterprise Asset Management (EAM) system. Since then, SPR has advanced its asset management program by launching a series of initiatives designed to enhance overall asset lifecycle health. These initiatives encompass recurring asset-focused programs, such as equipment rebuilds, tank cleaning, HVAC maintenance, valve exercises, and concrete repair and rehabilitation projects. In addition, SPR has integrated asset management principles into its capital projects through standard development and data utilization. This ongoing commitment to enhancing asset management practices reflects SPR's dedication to continually evolve and improve its approach to ensure the sustained health and efficiency of its vital infrastructure. The Challenge: SPR has diligently worked across various departments to develop data management and maintenance strategies to support the ongoing advancement of its asset management program. However, one thing that became evident to SPR was the lack of a cohesive and organization-wide strategy amid the ongoing tactical endeavors. The lack of understanding and inconsistencies in asset management practices among SPR staff posed a notable challenge. It was not well understood among SPR staff what asset management meant and what the overall goals and objectives of the program were. It was also evident that there were inconsistencies in how asset management practices were being performed. The Solution: To address the challenges faced, SPR embarked on the development of a Strategic Asset Management Plan (SAMP) which had a dual purpose. Firstly, it formalized asset management strategies and policies. Secondly, it actively engaged key stakeholders and nurtured an asset management culture within the organization. The SAMP encompassed critical components such as: Identifying and recruiting key asset management stakeholders across operations, maintenance, engineering, data analysis, and senior leadership staff Developing a clear vision, goals, objectives, and policies around SPR's asset management program Establishing programmatic governance, roles, and responsibilities Defining levels of service and key performance indicators Implementing risk-based renewal planning methodologies in consideration of an asset's condition, criticality, and redundancy Optimizing maintenance strategies Benefits Realized: SPR has already realized several benefits from the development and implementation of the SAMP. There is overall a greater sense of understanding of asset management among staff, there is excitement and the realization of value from asset management activities, and there is consistency and clarification on many procedures and activities. Through the implementation of a SAMP, SPR will also gain an increased resiliency in financial planning through transparent and accurate reporting, as well as operations and maintenance practices, allowing SPR to better maintain high water quality and maximize value to customers. Lessons Learned: SPR's asset management journey offered valuable lessons, including the importance of starting with simplicity and gradually building complexity, eliminating silos, and the foundational importance of thoughtful and strategic data management. The SAMP emerged as a concise, repeatable document that can guide any utility in creating an asset management framework. Key Value Points for UMC Attendees: This presentation by SPR staff and its external consultant will provide attendees with insights into SPR's asset management journey, including: Step-by-step guidance for creating a SAMP and its associated benefits Strategies to avoid single points of failure by sharing institutional knowledge The significance of fostering an asset management culture across an organization Transitioning from fragmented and inconsistent initiatives to a formalized organizational strategy The advantages of self-performing SAMP development in collaboration with external consultants The importance of building upon past successes and discarding outdated approaches to meet current and future programmatic needs. SPR's asset management story serves as a valuable case study, offering practical guidance and inspiration for utilities seeking to enhance their asset management practices.